At Keywords, we are using our passion for games, technology and media to create a global services platform for video games and beyond. Our aim is to become the “go to” provider of technical services.

We enable leading content creators and publishers to leverage our expertise and capacity across the lifecycle of interactive content. In so doing we empower our clients to remain lean and agile, and to focus on creating the most engaging experiences.

Keywords is trusted and relied upon by many of the world’s leading video game companies to work alongside them during concept, development and live operations by leveraging the breadth and depth of our industry leading service lines every step of the way. www.keywordsstudios.com

The Audio Production Assistant supports the administrative and financial operations of the Media & Entertainment (M&E) team in Brazil. This role focuses on process coordination, payment workflows, contract management, and maintaining accurate financial and production records. The ideal candidate is highly organized, detail-oriented, and comfortable handling contracts, invoices, and internal spreadsheets. This position ensures consistent communication and precise documentation for talent and freelancer payments, studio performance tracking, and production deliverables.

Talent & Freelancer Financial Coordination

• Request invoices (NFs) from actors and internal freelancers.
• Organize the monthly payment worksheet, ensuring all values are accurate and up to date.
• Handle and organize production contracts and financial agreements.
• Manage related-rights documentation, including receipt submissions and confirmations.
• Prepare and maintain internal cost spreadsheets for client billing.

Performance & Reporting

• Create studio and director performance reports, consolidating weekly and monthly data.

Administrative Processes & Monthly Closures

• Retrieve session data from the session-confirmation board (“pedra”) and confirm recorded rings and PCAs.

• Double-check accuracy of all talent name spellings.

Monthly Closure Communication

• On the first business day of each month, update and alphabetize data in the Google Sheets folders (DUB and FREELANCER).
• Prepare the Outlook email template for monthly closures, ensuring all values and data are correct.
• Filter, print, or export only the relevant portion of the spreadsheet for each talent.
• Email all voice actors and freelancers on the first business day of the month.

Invoice Management

• After sending closure emails (no later than the second business day), begin saving all received invoices.
• Monitor payment schedules provided by the Finance team.

Benefits

Keywords Studios is dedicated to following a well-established Equal Opportunities Policy. We endeavor to create a workplace, which provides for equal opportunities for all employees and potential employees.

Note to Recruitment Agencies

Please be advised that Keywords Studios does not consider unsolicited resumes, or any form of contact initiated by unauthorized third parties, including recruitment or placement agencies, unless a pre-existing, valid agreement is in place. Any fees incurred by unauthorized third parties will not be compensated by Keywords Studios.

Privacy Notice

By providing your information in this application, you understand that we will collect and process your information in accordance with our Applicant Privacy Notice. For more information, please see our Applicant Privacy Notice at https://www.keywordsstudios.com/en/applicant-privacy-notice.

Experience & Requirements

• Strong organizational and administrative skills.

• Ability to work with contracts, invoices, and financial documentation.
• Experience with Excel/Google Sheets, including formula use.
• High attention to detail and accuracy.
• Proactive communication skills with talent and internal teams.
• Ability to manage multiple processes and deadlines simultaneously.
• Advanced English (written and spoken).
• Familiarity with administrative workflows in audio or media production is a plus.